jump to navigation

Constitution

Branch Constitution – DWP SHEFFIELD BRANCH

 

Name

 

B1    The name of the Branch shall be the ‘Public and Commercial

Services Union DWP Sheffield Branch’.

 

Objects

 

B2    The objects of the Branch shall be to:

 

(a) Protect and promote the interests of its members.

 

(b) Help to recruit and retain members, and collect subscriptions.

 

(c) Co-ordinate the views of its members, and take action on matters

of Branch interest.

 

(d) Protect and promote the service(s) in which members are employed.

 

(e) Provide the NEC, Group Executive Committee and Association

Committee(s) promptly with any information and returns they require.

 

(f) Arrange the distribution or sale of all Union circulars and literature.

 

(g) Generally assist the NEC in compliance with the Union’s Rules.

 

B3    All members employed by the Department for Work and Pensions in Sheffield (excluding only those employed in national tier of DWP in Sheffield) shall be deemed to be members of the Branch. In addition PCS members who are not employed by DWP but are employed by linked organisations in Sheffield (such as G4S, A4E, Mitie and BBWorkplace) shall be members of the branch but also be members of the Commercial Sector within PCS national branches where appropriate.

 

Management

 

B4    The management of the Branch shall be vested in Branch General Meetings, the Branch Executive Committee (“BEC”), and the Branch Officers.

 

Annual General Meeting

 

B5    The Annual General Meeting (“AGM”) shall (in the case of the year concerned) be held between 1 January and the last day allowing for the timely submission of motions and nominations for the Union ADC. No quorum shall be needed.

 

B6    The AGM shall:

 

(a) Receive the Annual Report, Financial Report and audited Statement of Accounts.

 

(b) Elect the Delegate to DWP Regional Committee, Delegates for Sheffield Trades Council, 2 Branch Auditors (who shall not be BEC members), and delegates to the

Union ADC and the Group Delegate Conference as appropriate.

 

(c) Elect 2 Scrutineers (who shall not be BEC members) to count the votes in elections held at the AGM. The Branch Scrutineers will also carry out scrutineer/teller duties for the branch at any Branch General Meeting or branch election during the year up to the following AGM.

 

(d) Consider motions and nominations submitted by the BEC or individual members.

 

(e) Receive the results of Branch Officer and BEC elections conducted under principal rules PR3 and PR4.

 

B7    A notice convening the AGM, together with the Annual Report, Financial Report and audited Statement of Accounts, shall be circulated by the Branch Secretary to members not later than 28 days before the meeting. Written notice of motions and nominations for inclusion on the agenda shall be sent to the Branch Secretary not later than 21 days before the meeting. The agenda, including details of all proposed motions and nominations, shall be circulated not later than 14 days before the meeting: motions submitted less than 14 days before the meeting shall only be accepted as motions of urgency at the discretion of the Chairperson.

 

B8    The BEC may not make any nomination for election as Branch Officer, Union Learning Reps, Branch Auditor, delegate to the Union or Group Delegate Conference, or scrutineer.

 

B9    Each member attending the AGM, subject to the Union’s

Rules, may vote on matters put to the meeting for decision. The

Chairperson shall have a casting vote in the event of an equality of votes for and against a proposal. Voting shall be by show of hands; but any vote may be taken by ballot of those present at the discretion of the Chairperson, or at the request of a majority of those present provided that such request is made before the question is put.

 

B10    In the case of elections conducted at the AGM, each member shall have one vote for each position to be filled. The votes shall be counted by the scrutineers and the candidates for each position placed in order. The candidate(s) with the most votes shall be elected.

 

Mandating meetings

 

B11    General Meetings shall be convened by the Branch Secretary to mandate delegate(s) on the business of Union and Group Delegate Conferences. The meetings shall be held between the receipt of the booklet of Conference motions and the last working day before the Conference. A notice convening the meeting shall be circulated to members not later than 14 days before the meeting. Voting at the meeting shall be on the same basis as the AGM. No quorum shall be needed.

 

Special General Meeting (see Note A)

 

B12    A Special General Meeting shall be held no later than 21 days after receipt by the Branch Secretary of a written request signed by not less than one-eighth of the members of the branch. The request shall be supported by reasons for calling the meeting, together with any proposed motion and the names of the mover and seconder. Discussion at the meeting shall be confined to the items notified on the agenda, which shall be circulated to members not later than 7 days before the meeting. Voting shall be on the same basis as the AGM. The quorum shall be not less than 5% of the members.

 

Extraordinary General Meeting

 

B13    An Extraordinary General Meeting shall be convened at the discretion of the BEC. Discussion shall be confined to the item(s) notified in the agenda, which shall be circulated to members not later than 14 days before the meeting. Voting at the meeting shall be on the same basis as the AGM. No quorum shall be needed.

 

Branch Officers and Union Learning Reps

 

B14    The Branch Officers shall consist of a Chairperson, Vice Chairperson, Secretary, 4 Assistant Secretaries, Organiser, Treasurer, Health and Safety Officer, Branch Learning Co-ordinator, Green Rep, Young People’s Rep and Equal Opportunities Officer. The Officers shall be members of the Branch elected by secret, individual ballot of the members in the Branch. The BEC may fill any casual vacancy.

 

The Branch Union Learning Reps shall be elected by secret, individual ballot of the members in the Branch. The BEC may fill any casual vacancy.

 

B15    The duties of each Officer shall be allocated by the BEC, subject to the Union’s Rules. Each Officer shall give a report to each BEC meeting on the business of their office. The Chairperson and Secretary may attend any sub-committee meeting.

 

Branch Executive Committee (see Note B)

 

B16     The BEC shall consist of the Branch Officers, and all other elected Local Reps. Health and Safety Rep and Union Learning Reps will be invited to each BEC meeting but are not officially members and therefore do not have voting rights. The BEC shall meet at least every 2 months. The quorum at meetings of the BEC or of any sub-committee shall be a majority of the voting members.

 

B17    The BEC may co-opt additional members in an advisory capacity, without voting powers.

 

B18    The BEC may fill a casual vacancy on the Committee by either

 

B19    Any member absent from a BEC or sub-committee meeting shall give an explanation. Any member absent from three consecutive meetings without giving reasons which the BEC considers adequate shall be deemed to have resigned. A letter will be sent to the BEC member by the Chairperson after they have missed two meetings without accepted apologies. This rule only applies to normal BEC members and Branch Officers or the officer/rep responsible for convening for a sub-committee meeting.

 

B20    The BEC shall conduct the business of the Branch in conformity with Union policy and the instructions of Branch General Meetings. It shall deal with all business remitted to the Branch by the Union and take any action required.

 

B21    The BEC shall give the AGM an Annual Report of its activities, and a Financial Report and audited Statement of Accounts. The Annual Report shall contain a record of attendance of each BEC member at BEC meetings.

 

Local representatives (see Note C)

 

B22    The Branch shall be divided into constituencies of

An annual meeting of the members in each constituency should be held within 7 days before the Branch AGM. The meeting shall receive an annual report. Each Local Representative and Health and Safety Rep for the coming year shall be elected by secret, individual ballot of members within the constituency concerned, and on election the Local Representative shall become a member of the BEC. Members shall only be able to stand as a Local Representative or Health and Safety Rep in the constituency where they work, and if they leave that constituency they will be deemed to have resigned their post subject to a decision a the BEC.”

 

B23    A notice convening the annual constituency meeting shall be sent to members not later than 28 days before the Branch AGM. Nominations for local representative shall be sent to the Branch Secretary not later than 21 days before the AGM. The agenda shall be circulated not later than 14 days before the AGM.

 

B24    The local representative shall represent the constituency in local negotiations and report their activities to constituency meetings, held where practicable at least once a month.

 

B25

 

(a) The Branch shall establish a Branch Equality Sub-Committee, consisting of at least 4 members, which shall meet at least once a quarter. At least one Branch Equality Sub-Committee members shall attend the BEC meetings and report on Branch Equality activities. The meeting shall be convened by the Equal Opportunities Officer with agreement from the BEC the Equal Opportunities Sub-Committee may set up further sub-committees regarding different areas within Equal Opportunities activities.

 

(b) The Branch shall establish a Work Services Directorate Reps Sub-Committee, which shall meet at least once a quarter but usually once a month. At least one Work Services Directorate Reps Sub-Committee member shall attend the BEC meetings and report on Work Services Directorate issues. The meeting shall be convened by the Lead WSD Rep.

 

(c) The Branch shall establish a Benefit Centre Reps Sub-Committee, which shall meet at least once a quarter but usually once a month. At least one Benefit Centre Reps Sub-Committee member shall attend the BEC meetings and report on Benefit Centre issues. The meeting shall be convened by the Lead BC Rep.

 

 

 

 

 

 

 

Branch representatives (see Note D)

 

B26    Branch representatives on the Job Centre Plus Trade Union Side of South Yorkshire District (WSD), Sheffield Benefit Centre and Sheffield Contact Centre shall be appointed by the BEC from among its members. The BEC will elect a Lead Work Services Directorate Rep, Lead Benefit Centre Rep and Lead Contact Centre Rep. They shall report regularly to the BEC on their activities

 

B27   The BEC shall ensure the annual election or appointment of health and safety representatives covering all workplaces in its area. The BEC may fill any casual vacancy.

 

Finance

 

B28    The Branch’s financial year shall correspond to that of the Union.

 

B29    Branch funds shall be administered by the Branch Treasurer in accordance with BEC directions. The Treasurer shall take charge of the funds and pay all demands as instructed by the BEC. Expenses necessarily incurred by BEC members or Auditors on Branch business, where not otherwise reimbursed, may be paid for out of Branch funds within limits set by the NEC.

 

B30    The Treasurer shall present at each regular BEC meeting for inspection thereby the books of account, the bank pass book, and such other documents as the BEC may require. The Treasurer shall give a report to the BEC at least once a quarter, and give up all books, documents, monies and property of the Union in their possession, whenever required to do so by either the NEC or the BEC.

 

B31    A bank account (with a bank approved by the NEC) shall be opened in the name of the Branch, and each cheque thereon shall be signed by the Treasurer and by either the Chairperson or Secretary. Each quarter the Chairperson shall sign a statement to the effect that the bank balances and Branch bank book can be reconciled, and that no excessive cash balance in hand is held.

 

B32    The BEC shall cause the Branch accounts to be entered regularly in proper books, and shall before the 31 January submit accounts for the year ended on the previous 31 December to the Branch Auditors. A Financial Report and the audited Statement of Accounts shall be presented to the AGM in the form prescribed by the NEC; a copy shall be sent to the Union’s Treasurer as soon as practicable and not later than 31 March.

 

Constitution

 

B33    The Branch shall be governed by the Union’s Rules and by Group and Association constitutions where they apply in addition to this constitution. If this constitution conflicts with the Union’s Rules or with Group or Association constitutions, the latter shall prevail.

 

B34    This constitution may not be amended except by the AGM or by an EGM convened for the purpose. A motion to amend the constitution shall require a majority of at least two-thirds cast in order to be carried. Any amendment shall be subject to ratification by the NEC and shall not take effect until then.

 

B35    The Chairperson shall rule on any matter of interpretation of this constitution, and on any matter where it is silent. Any such ruling may only be challenged by: (a) A Branch General Meeting. Members shall carry a motion which states: ‘This Branch challenges the Chairperson’s ruling in connection with…’ The motion ‘That the Chairperson’s ruling be upheld’ shall then be immediately put to the meeting without debate by the deputising Officer while the Chairperson leaves the chair. The motion shall only be defeated by a majority of at least two-thirds of the votes cast. The decision of the meeting shall be final and binding on all members.(b) A Branch member (including a BEC member), by writing to the Branch Secretary stating the reasons for the challenge. The challenge shall require a simple majority of the votes cast at a BEC meeting to be upheld.

 

Dissolution

 

B36    The Branch shall not be dissolved except with the consent of the NEC. On dissolution any money remaining in the hands of the Branch, together with all documents, vouchers and records, shall be returned to PCS.

 

Notes

 

Note A

The minimum number is at the discretion of the Branch, subject to NEC approval. Large Branches will need a smaller percentage than small Branches: thus 25 per cent might be appropriate for a Branch with 100 members, but 10 per cent for one with 500.

 

Note B

Supplementary rule 4.8 says that where a Branch has members from more than one category of members, its constitution shall ensure that the interests of members from each category are adequately represented.

 

Note C

The rules relating to local or senior representatives do not apply where the NEC, after consulting the Branch, considers that it is not practicable for them to do so.

 

Note D

This rule will require completion where the Branch is directly represented on a Co-ordinating Committee or Trade Union Side, but not where representation is indirect or in the case of a local TUS where election is by local members with BEC authority.

 

Advertisements

Comments»

No comments yet — be the first.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: